Create and Configure an Address Book in Nixxis Contact Suite

Operational - Creation of an Address Book

      Introduction

This article aims to describe the steps to follow for creating an address book.

The address book is accessible in the agent module and can contain:
  1. Entries/contacts (agent, team agent, queue, or external contact)
    1. These entries are manageable and added to the address book by a user with the administrator role and cannot be added or deleted by an agent.
    2. The contacts are visible in the "address book" tab when opened by the agent.
  1. The call history for the agent, automatically incremented with each call.
    1. This data is visible in the "history" tab when opened by the agent.
    2. The call history is only visible for calls made by an agent- this information cannot be viewed by another agent.

To create an address book

In the administration, go to the operational settings section and select the address book.




Proceed to create an address book as follows:


Warning
NOTE:
When the "Include coworkers" option is checked, a team member will be able to see, via the address book, the other members of the same team and transfer (blind or consult) the call.


If the "Destination is not restricted to the address book list" option is not checked, only the contacts in the address book or the records of an activity are available for dialing - making manual calls impossible.



Create the contacts linked to this address book.



Fill in the fields - examples below:


For an agent


For team agents


For a queue


For an external contact


The address books are configurable

At the general settings level





At the team level



At the agent level



In the incoming activity



In the outgoing activity




In these last 3 categories, it is possible to define several options:


  1. Append the specified address book to the current address book: allows merging a second address book with the one configured by default.
  2. Subtract the specified address book from the current address book: allows removing entries from another address book from the one configured by default.
  3. Replace the current address book with the specified address book: replaces the address book configured by default with another address book.

/!\ Important

If no address book is defined at the Global level, the address books configured at other levels (team, activity, or agent) will not be taken into account.
In this case:
  • The address book will remain empty, regardless of whether the configuration is set to Append or Replace.
To ensure that address books configured at lower levels are applied correctly: An address book must first be defined at the Global level.
Once a global address book is set:
  • The configurations defined at team, activity, or agent level become effective, and their content becomes visible to the agent.

⚠️ Known limitation

This behavior is a known limitation and will be corrected in a future version of Nixxis Contact Suite.

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